
Two weeks ago was one of the most challenging working weeks of my life so far.

It
was time for me to step into the shoes (or in my case skirt!) of
coordinator for the first time in my European projects working history.

To
make things more difficult - the Description of Action, which is like
the bible of the EU projects, said that the kick off shall be organised
in Brussels - not in, let's say Jyväskylä, which would have made things a
lot easier for this first-time coordinator...
So
the new project, Learntech Accelerator, or as we call it "LEA", is
about innovative procurement of learning technologies and in a nutshell,
about how the supply & demand can come together and make something
new in this market.
The
'Mother' of this project is of course Ellinor Wallin, IMAILE's project
manager and coordinator, who has now trusted me with her 'baby'...
Even
though LEA bases on IMAILE, which I have been the technical manager for
about 18 last months of it and 9/17 partners were the same, it was
still a room of mostly unfamiliar faces to me... Many partners have
changed staff - that is pretty normal in software projects as well as
universities of course, that people come and go. Throughout my working
life, I have been blessed to work with hundreds of people. This kind of
change of a working climate has it's challenges as well as
opportunities.
Personally
I find kick-off meetings very exciting. You get to meet a lot of new
people and of course in the case of LEA, it was looking at 35 experts of
their own areas in the room: So much competence all around which gave
me a lot of confidence that this project will absolutely make great
results, no doubt about that.
In
our consortium, we have experts on procurement, learning technologies,
schools, law, contracts, procedures, policies etc. Procurement is a
complicated process and it requires different fields of expertise coming
together to ensure smart decision making.
One
of the key issues on why procurement of learning technologies is such a
hard process is that the buyer and the user are almost never the same
person. The chain of software/hardware development and purchase could
for example be modeled like this:
Developer -> Seller -> Buyer (municipality, school etc.) -> User (teacher, student)
Then
we come to the challenge of how to get this whole line of people to
talk the same language, to understand what they say to each other...
I am in favor of meetings where people discuss & work rather than sit behind their computers.
This
is why I had told my wp leaders that they have to use their time wisely
and get the consortium active and away from their email. This is
somewhat of a unique situation when the whole consortium is together. It
will only happen six times during the project duration, so this means
that we should be utilizing this time to actually contribute towards the
work, not just sit there writing emails (which often is the case if a
project meeting is not very well organised).

I was very happy with LEA's kick off.
We worked hard for three days.
Learned to get to know each other and established some common expectations of what this project will be about.
In
European projects, there is always many levels of agendas going on.
Companies want to sell and network. Researchers want to study and gather
data. Managers want to get the reports done etc.
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Picture (c) Ellinor Wallin |
It's
good to keep in mind that people have perhaps many levels of agendas in
mind when they come to a meeting. Coordinator's job is not to destroy
all the levels, but to align enough of them in order to get the work
done described in our project bible, the Description of Action, or DoA.
Organizing
a meeting isn't really that easy. 16hour days for 5 days in a row took
it's toll, I was exhausted when the week was finally over. I literately
had time to go for two walks of 30minutes in the Grande Place of
Brussels. Next meeting will be more relaxing, I have promised myself:) I
am however now very excited of LEA as I see that the team is very
strong and competent. Thank you WP leaders and participants of making
this Kick-off happen. Let's do this!